Budget and Capital Planning (Finance Department)

The Capital Budget and Planning program is responsible for tracking and reporting on various areas of the capital improvement process for the Nashville Metropolitan Government. This includes the preparation of the Capital Improvement Budget (CIB), in coordination with the Planning Commission, the Capital Expenditure Plan and the quarterly capital condition reports.

Capital improvement budget

The Capital Improvement Budget (CIB), as mandated by the Metro Charter, is an annual plan of proposed expenditures for capital projects and the means to fund them. This document outlines potential projects over a 6-year horizon allowing decision-makers to determine a funding schedule that is fiscally and administratively practical. The capital budget does not allocate funds, but rather identifies projects that are eligible for funding in the capital expenditure plan. Project applications are submitted annually by metro agencies and the mayor and are compiled and approved by the Planning Commission each spring. The planning department must table the capital budget recommended by the mayor in the form of an ordinance before May 15. The metro board then reviews and edits the projects as it sees fit and must approve the final investment budget by June 15 each year.

Information on the capital improvement budget for fiscal years 2017-2018 through the stream moved to the Planning Department’s Capital Improvements Budget page.

Capital Expenditure Plan

The capital expenditure plan contains the mayor’s recommendations for capital project requests from the capital improvement budget that the administration would like to see approved and funded. The spending plan highlights projects that align with the mayor’s priorities and the needs of Nashville/Davidson County. The vast majority of projects are funded by general bonds, but there are thirteen other methods of funding that can be used. There is no mandate in the Metro Charter for an annual capital expenditure plan, so it may be subject to the mayor’s discretion. The plan must be approved by the Conseil du métro by resolution.

Debt service information from the annual operating budget book

Asset Condition Report

The Capital Status Report is produced quarterly and details the status of approved capital projects from previous capital expenditure plans. The report provides the approved amounts, the amount spent and the remaining balance for each capital project as well as the amount spent from the previous quarterly report. The report also provides the capital balance accounting reports for all major funds/capital accounts as well as the current 4% reserve fund balances for each department.

  • Fixed Asset Condition Report 3rd Quarter Fiscal 2021
  • Fixed Asset Condition Report 2nd Quarter Fiscal 2021
  • Fixed Asset Condition Report First Quarter Fiscal Year 2021
  • Fixed Asset Condition Report, 4th Quarter, Fiscal Year 2020
  • Fixed Asset Condition Report, 3rd Quarter, Fiscal Year 2020
  • Fixed Asset Condition Report 2nd Quarter Fiscal 2020
  • Fixed Asset Condition Report First Quarter Fiscal Year 2020
  • Fixed Asset Condition Report 4th Quarter Fiscal 2019
  • Fixed Asset Condition Report 3rd Quarter Fiscal 2019
  • Fixed Asset Condition Report 2nd Quarter Fiscal 2019
  • Fixed Asset Condition Report First Quarter Fiscal Year 2019
  • Fixed Asset Condition Report, 4th Quarter, Fiscal Year 2018
  • Fixed Asset Condition Report, 3rd Quarter, Fiscal Year 2018
  • Fixed Asset Condition Report 2nd Quarter Fiscal 2018
  • Fixed Asset Condition Report, First Quarter, Fiscal Year 2018

Four percent reserve fund

The four percent reserve fund is a guaranteed pool of funds from a transfer of funds from the general revenue fund of the General Service District (GSD). It is specifically provided by the metropolitan charter to provide funds for the purchase of equipment and/or the repair of buildings for departments that draw their operating budgets from the general fund of the general service district. The mayor may recommend to the metro council the allocation of a reserve fund of 4% for the purchase of the necessary equipment and/or the necessary repairs to the buildings or installations. The Metro Council must approve the allocation of 4% of proceeds by resolution. Equipment and/or building repairs requested from the 4% funds are expected to be of lower cost and shorter life than items or projects typically requested in the annual building improvement budget. fixed assets, which are of the nature of $50,000 or more and the lifespan of at least ten years. There is no designation as to the minimum/maximum number of times credits may or must be drawn from the 4% reserve fund during the fiscal year. Administrative policy requires that a minimum balance of $500,000 be maintained in the fund at all times and the Metro Council has added an additional requirement of $500,000, bringing the minimum balance to $1,000,000.

Archived exercises

Archives of budget and capital planning documents (Service des finances)

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